Availability
DEDHAM PUBLIC SCHOOLS FUNCTIONS TAKE PRIORITY over all other requests. In the event of a scheduling conflict, approval of event is contingent upon factors such as availability, suitability, overbooking, staffing, or other conflicts.
REQUESTS for use of school facilities must be submitted at least THREE (3) weeks in advance of the proposed event.
If AUDIO/VISUAL SERVICES / (Lighting, Sound, Film, or Video Projection, etc.) are required, you MUST submit your request specifying these details at least six (6) weeks in advance. You must contact the Audio/Visual Director of that facility BEFORE filing this application to ensure that these services can be provided and staffed.
The school facilities shall only be made available for the hours shown on permit (open and close times). Renters must abide by these times and the Superintendent’s Office may stop any event that has gone past the permit time. No rental shall begin before 8:00 am or extend beyond 10:00 pm without approval from the Superintendent’s Office.
Rental Fees
The applicant will pay a Rental Fee according to the School Committee Policy. This fee is to be paid no later than seventy two (72) hours prior to the event. CHECKS can be made payable to DEDHAM PUBLIC SCHOOLS and sent to Dedham Public Schools c/o Administration Office, 100 Whiting Avenue, Dedham, MA 02026.
A separate fee will be paid for the CUSTODIAL/FACILITY FEE. They will provide you with a written invoice, payable within 72 hours. NOTE: SET-UP and CLEAN UP TIME will be INCLUDED.
Health & Safety Regulations
Failure to comply with these regulations will result in forfeiture of fees and any future right to rent or use the facilities.
The applicant, or designee, agrees to be present PRIOR TO, DURING AND AFTER THE EVENT.
No liquor, no smoking on school property. Eating or drinking of any food /beverage is not allowed except in the cafeteria. School kitchens are NOT available. No OUTSIDE VENDORS.
For student events, applicants must provide sufficient ADULT supervision. Events that require the use of the Ladies room at the High School or Middle School may require a matron to be in attendance.
Applicant must hire POLICE DETAIL - one officer per 200 spectators (200 plus may require additional police). Applicant must adhere to ALL MUNICIPAL AND STATE SAFETY CODES. Public OCCUPANCY must not exceed the number on the OCCUPANCY CERTIFICATE.
Staging, outboard electrical equipment, special effects equipment, additional lighting, additional power, etc., must be approved by FIRE, Health and Building Departments 48 hours prior to the event.
ARRIVAL / DEPARTURE TIMES: The school facilities shall only be made available for the hours shown on permit (open and close times). Renters must abide by these times and the Superintendent’s Office may stop any event that has gone past the permit time. No rental shall begin before 8:00 am or extend beyond 10:00 pm without approval from the Superintendent’s Office.
EQUIPMENT USE – No equipment shall be used by renters unless it is specifically listed on the approved rental application. Organizations wishing to bring equipment into schools as part of rentals shall make arrangements at the time of the rental application, and such equipment shall be removed by the end of the rental period. The Dedham School Department takes no responsibility for any equipment brought into the schools.
Insurance & Liability
The Cost to repair any damage as a result of USE / MISUSE will be charged to applicant. After the event, the facility must be restored to its ORIGINAL CONDITION (complete removal of floor tape, posters, props, scenery, equipment, etc.).
ALL LIABILITY IS THE SOLE RESPONSIBILITY OF THE APPLICANT.
